Microsoft PowerPoint presentations should be reviewed and re-edited. Is your presentation informative and balanced? Here are some tips for making Checklist for Creating Presentations in PowerPoint
Table of Contents
How to create a checklist in a PowerPoint presentation?
Go to the Auto shapes menu and pick the rounded rectangle tool. Move the yellow handle on the top edge towards the center to increase the curvature.
Make as many copies of the rounded rectangle using the ‘Ctrl+C’ and ‘Ctrl+V’ options.
Place the last rectangle where you want the list to end. These rectangles will act as text placeholders.
Go to Arrange -> Align -> Align Vertically. Once again, go to Arrange -> Distribute -> Distribute Vertically.
Go to the Auto shapes menu and pick the oval tool. Hold the ‘Shift’ tab to create a perfect circle. Stick the circles to the left edge of the rounded rectangle boxes. The circles will serve as placeholders for the numbered list.
You can apply the quick style of your choice to make your PowerPoint checklist and placeholders look visually attractive. You can continually expand or reduce the list to suit your specific needs.
What should you put in your PowerPoint checklist?
Add check boxes
Select the round rectangle tool from the Auto shapes menu. To increase curvature, move the yellow handle at the top towards the center.
Check Your Content
Although this may seem obvious, we have all witnessed cringe-inducing typos or dodgy syntax that disrupted a presentation’s flow.
You can leave time so you can return to your presentation for proofreading one day after it is finished. This will allow you to look at it again with fresh eyes. It’s also a good idea to ask your colleague to review it. They’re more likely to find mistakes than you were.
Microsoft Office products can’t spot syntax and grammar mistakes. It might be worth getting a content checker tool such as Grammarly if you have a lot to present. This plugin for Microsoft Word tests your copy for 250 grammatical errors.
Styles and Consistency
You must ensure that fonts, shapes, and text boxes are correctly aligned and in the correct styles.
You can also check out line and character spacing to ensure your text is legible. These options are available from the Home tab on the PowerPoint ribbon.
It’s a great time to praise a well-implemented PowerPoint Template and slide master. These tools allow you to keep your presentation consistent and accurate and make universal design changes to all slides.
Hyperlinks
If you have navigation elements that depend on hyperlinking, testing PowerPoint hyperlinks is particularly important. To confirm the destination of every link in your presentation, use the Hyperlink options located under the Insert tab.
You can also spot-check your Slideshow links to make sure they click through correctly.
Test in Older Versions Of PowerPoint
Files that were created in an older version of an application are generally transferable to newer versions. However, complications can occur when the files need to be in the right order.
Suppose your presentation is to be used in multiple environments, such as sales presentations or credentials taken out and used at different client visits. In that case, you can open and test it in PowerPoint 2013 and 2010.
Save as a PPS File
If everything is in order, our final tip is to save a copy of your PowerPoint Show (.PPS) file. You can do this easily by using Save or Save as and then choosing the appropriate option from a drop-down.
This will instantly launch your deck into Slide Show mode as soon as you open the file. This allows you to grab your audience’s attention instantly and saves you the trouble of searching for the Slide Show button on a newer version of PowerPoint.
General presentation tips
To set your pace and determine the length of your practice sessions, you should do it ahead of time.
Ask questions and give short explanations to engage your audience.
Remember your audience. What are their interests and needs?
You should have a set of key points to guide you through the transition.
Do not repeat the same thing (beware of vocabulary repetition).
Only take the time that you can. If you start early, keep a backup of information ready for when you need it.
Give your audience enough time to respond (prepare questions that your audience can answer).
Tips for creating an effective presentation
These tips will keep your audience engaged.
Reduce the number of slides
Keep your slides to a minimum to convey a clear message to your audience and keep them interested.
Select a font size that is easily understood by the audience
Your slides must be easily readable from far away by the audience. A font size of 30 or less might prove too difficult to read for most people.
Keep slide text simple
Your audience should listen to what you have to say, and not just read the screen. Try to use bullets and short sentences. Keep each item to one page.
Some projectors can crop slide edges so that long sentences may be cut.
Visuals can be used to convey your message
Your audience will remember pictures, charts, graphs, SmartArt graphics, and other visual cues such as charts, graphs, tables, and graphs. To complement your slides’ text and message, add meaningful art.
Avoid including too many visual aids in your slide, just as with text.
Labels for charts and graphs that are understandable
Only use enough text to make labels in charts or graphs understandable.
Use subtle, consistent slides backgrounds
You should choose a consistent, appealing template or theme that isn’t too striking. The background and design should not distract from your message.
You should also provide a contrast between the background and text colors. PowerPoint’s built-in themes allow you to choose between a dark background and dark text or a dark background with light text.
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