One of the things you may need to do to build a good PowerPoint presentation file is to put audio in it. Adding audio in PowerPoint as audio recording, inserting songs and audio files, sound effects, etc. can be done easily. If you have decided to read this article, you are probably looking for the answer to this question: How to put audio on your PowerPoint files? As you know, one of the best ways to make a presentation effective is to use audio files, and the proper use of this method will create a professional PowerPoint template.
This audio file might be a piece of instrumental music or an energetic song. There may also be an audio file related to a topic in your presentation. In the following, we will try to explain how to add an audio file and the settings related to audio in PowerPoint software.
Brefore you read: What is a presentation?
How to add an audio file to a PowerPoint?
First, go to the PowerPoint slide you want to add Audio to it. Click on the Insert tab and select “Audio” from the “Media” group box, which shows a speaker icon.
To add an audio file to PowerPoint, you have two options from the drop-down menu:
Insert audio from your PC
select “Audio on My PC” from the pop-up menu. A new window will open showing the sound files on your computer or laptop. Of course, your audio file can be anywhere, such as a hard drive or flash drive, just specify the address. If it is in a folder, go to the desired folder and select any audio file you want and click on it. If you select “Insert”, audio will be inserted directly into your presentation, increasing the file size.
Instead of pressing the Insert button, you can click on the arrow next to it and select the “Link to file”, a link to the file will be created which will reduce the size of the document. However, if you use the presentation on another computer, you will have to re-link the audio file to the presentation. PowerPoint supports various formats such as “MP3”, “MP4”, “WAV”, and “AAC”.
If you want to record a new audio file, click on the record button (“Record Audio”) to bring up the “Record Sound” window. Choose a name for your audio file and then click “Record” on recording window to get started.
Before you start recording audio in PowerPoint, make sure your microphone is plugged in and ready to record.
After recording, a counter is displayed to indicate the duration of your audio file. You can click “Stop” whenever you want to stop recording. Use the “Play” option on recording window to listen to your audio file. If you are satisfied with the recorded audio file, click “OK”.
By inserting or recording an audio or music file, an audio icon and a music player toolbar appear in the center of the slide on the PowerPoint slide. The music player toolbar has move forward/bach, play, and pause button. It will also add a new tab called “Playback” to the PowerPoint tabs, which gives users the tools needed to edit and customize the audio file. This tab is a temporary tab, which is not normally seen on the top bar of PowerPoint software.
How does the playback tab works?
The Playback tab is consist of different parts, which we will introduce in the following:
bookmark an audio file in PowerPoint
The first group we deal with in Playback options settings is the “Bookmarks” group. You have probably used this option in all browsers to bookmark web pages. Using this option in PowerPoint software is quite similar to using it in browsers, except that instead of marking web pages, it is used to mark part of the sound or song.
sometimes we just want to play parts of an audio file. In these cases, by bookmarking that part of the audio file, we will easily access them when the file is executed. To bookmark audio, first, click on the part that needs to be bookmarked and then select Add Bookmark. Then a yellow circle will appear in the selected area that you can use when presenting.
There are no limitations on using bookmarks, and you can use multiple bookmarks for an audio file. Also, to delete bookmarks, just select the desired bookmark and select the “Remove Bookmark” option.
Cut the audio file using the Editing group
You can specify the audio playback interval using the Editing group box. To do this, first, select the audio file and click on “Trim Audio” in the Editing group. A new window called “Trim Audio” opens. You can set the start time of the audio by setting the “Start Time” and using the “End Time” to specify the end time of the audio file. You can also specify audio files’ beginning and end by using the green and red bar.
By setting the Fade in and Fade out options, we can blur the sound when we want, but using this option is not very common.
Audio Option group
By clicking on sound icon (“Volume”), a box containing 4 audio options Low (low sound), Medium (medium sound), High (loud sound), Mute (no sound) will open, where you can specify the desired quality for an audio file.
In this section, you can set the audio file playback mode on slides to one of the following options:
On Click Sequence: Selecting this option will play the selected audio file at runtime with a single click of the keyboard or mouse.
Automatically: By selecting this option, the audio file will be played automatically when the slide is played.
Play Across Slides
By activating this mode, the selected audio file will also be played on entire presentation.
Loop until Stopped
The word “Loop” means repetition. By activating this option, it plays the audio file on loop until you click on the Stop option. If the sound time is over, it will be played again from the beginning.
Hide During Show
By checking this option, the audio file icon will not appear when the slide is played.
Rewind after Playing
By activating this option after finishing the file, the sound returns to its beginning.
Audio Style group
Quickly adjust audio file using Audio Style
When you import your audio file into PowerPoint, the Audio Style value is set to No Style by default. In the Audio Style group, there is also an option called “Play in Background”, which you can activate if you do not need any special settings such as cutting sound or settings for bookmarking the audio file, and you just want one of your audio or songs to be played on all slides. Enable this option to apply the settings for placing the sound very quickly and with one click on PowerPoint.
How to Remove the audio file from PowerPoint?
It is very simple, You just have to click on the Audio icon on the slide and then press the delete key. Your audio file will easily be deleted.
Add audio on PowerPoint 2013 ,2010
The appearance of the toolbar and the placement of keys and tabs in the PowerPoint 2013 and new versions are only slightly different, otherwise, you can find and use the same options in both toolbars.
In PowerPoint 2013, in the step of placing the audio file from the computer on the PowerPoint slide, in addition to the Insert and Link to file options, there is an option that points to “Show previous versions”.
The Show previous versions option is for when you have overwritten the original audio file stored on an NTFS. These are either backups that you backed up yourself or shadows and copies that Windows automatically saves to a part of the system.
Inserting an audio file in PowerPoint 2010 is done automatically and the steps are similar to the audio steps in PowerPoint 2013 and new versions. The appearance of the toolbar and options are slightly different.
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