How To Add Narration To PowerPoint?

Microsoft PowerPoint software is excellent for creating presentations and explaining ideas, reports, and projects. You can use photos, text, diagrams, effects of transitions or slide changes, etc. in any way you want, and give the necessary explanations while talking to the audience. But what if you do not attend the meeting?

If you want to create a slideshow for others in PowerPoint and send it to them, this will be easy with the slideshow recording tool. In the following, we will deal with the audio recording method for PowerPoint slides and match the timing of the slides. Join us as we explore another exciting feature of PowerPoint.

 

What is a narration in PowerPoint?

 

if you need to present the presentation in absentia, you can use the ability to record audio on slides or in other words, narration. You can adjust the timing of the sound you record to match the slides so that when a slide starts to be viewed, the recorded sound that explains it will be played. Of course, you can consider recorded audio file for all slides and not limit the recording to one or more specific slides.

Note that you can use a regular headset and hands-free microphones to record audio, but for professional slides, it is best to record the audio file with a fairly good microphone and prepare text and scripts in advance for what you want to say.

 

What are the steps to add narration to a PowerPoint presentation?

 

To add a narration to a presentation, just follow these steps:

Adjust the microphone volume and set it up in Windows

 

The first step is to set up the microphone. In Windows, there are settings for adjusting the microphone volume, which you must know in advance and know how to test and check the sound.

Note that to adjust the microphone volume:

• Go to “Control Panel”
• Click on “Hardware and Sound” section
• Click on “sound”
• Click on the “Recording tab”
• Select your recording device and double click on it, a new window opens
• In the microphone settings window, use the Level tab to adjust the volume

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record audio in PowerPoint for narration

 

First, open the file you want in Microsoft PowerPoint.

Get started on the first slide.

Click on the “Slide Show” tab at the top of the toolbar.

Click on the “Record Slide Show”.

From the dropdown menu that opens, select one of the following options:

• Record from Beginning:

  Record starting from the first slide to voice over all slides

• Record from Current Slide:

  Record starting from the current slide

When you select one of them, a small window containing two recording options will be displayed:

• Slide and animation timings:

  By checking this option, the time spent for each slide is automatically calculated and recorded. It is recommended that you enable this option to ensure that slides and animations are timed correctly and automatically.

• Narration, ink, and laser pointer:

  By activating this option, in addition to recording your voice and description, the animations, bookmarks, and the color of the ink and laser pointer you use during recording will all be recorded.

Finally, click the “Start Recording” to start recording the screen as well as recording your voice through the microphone.

When the recording process begins, the presentation is displayed on full screen, and a small recording toolbar appears in the upper-left corner of the screen. This recording window consists of five parts:

• By clicking on the first option from the left, you can go to the next slide.
• Clicking on the second option will stop recording.
• The next option shows the recording time of the current slide.
• By clicking on the next option, you can go to the previous slide.
• And the last option shows the total recorded time of all slides up to this point.

To go to the next slide, you can also press the right arrow key on the keyboard, and if you need to re-record the current slide, you can press the left arrow key on the keyboard.

Use bookmarks and symbols in recording PowerPoint presentation

 

You can use annotations to make the presentation more interactive in PowerPoint. If you use things like charts and graphs, you can point to areas and graphs by highlighting specific points and areas, as well as using laser markers, erasers, digital pens, etc.

Make sure the presentation is r first, and then follow these steps:

• To do this, right-click on the slide and select “Pointer Options”‌ from the dropdown menu.
• Now select one of the available options such as “Laser Pointer”, “Pen” and “Highlighter”.
• You can use the “Ink Color” option to select the ink color, and you can select the “Arrow Options”‌ option to change the appearance of the arrows.
• After completing the recording and using the bookmarks to explain the graphs and charts, right-click on the last PowerPoint slide and select “EndShow”‌ to stop and complete the recording mode.

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Manual timing of slide recording in PowerPoint

 

If the automatic timing is not suitable for you, you can do it manually. Of course, this is a bit difficult and time-consuming because you have to synchronize each slide with the sound you are recording. To manually adjust the timing:

• Go to the slide you want
• Click on the “Transition” tab of the toolbar
• Find “Advanced Slide” in the “Timing” group
• Check the After option and manually enter the timing for each slide in seconds

Reset the timings of PowerPoint slides

 

To reset the slide timing, you can use the timing repeat feature and adjust the timing by listening to the sound and making small, accurate, and optimal corrections.

Click on “Rehearse Timings” in the “Slide Show” tab for this. This way, your presentation will be displayed on full screen, and you can use the arrow keys to set the new schedule.

 

conclusion

PowerPoint is widely used in presentations and has become an important tool in many aspects of work. So you learned that If you want to record PowerPoint audio narration automatically, there are two ways: the recording through the written script or manual timing.