If you’re looking to share your PowerPoint presentation, but need to protect the intellectual property within it, then this video tutorial is for you. In just a few steps you’ll be able to prevent any unauthorized copying and/or modification of your content. read on to learn more.
How to lock a PowerPoint presentation
Here is how you can lock your presentation in 10 easy steps:
Open your presentation file.
Here click on the file tab in the top ribbon.
Fins the save as from the left panel and select it.
Here go and find where you want to save your presentation and then click on that folder.
Here just type the file name in the field.
Drop-down menu in the bottom-right corner of the dialog box and select ‘tools’.
Select “General Options.”
Here you should know that if you want to lock your document for viewing, you can just simply type a password in the password to open field. Also, if you are interested and you want to lock editing capabilities, you can type a password in the password to modify the field.
Click ok and then Re-enter the password or passwords you entered in steps eight and nine.
Here click ok and then save it. (Click save)
How do you access a locked presentation?
When attempting to open a locked presentation, the system will prompt you for a password. Ensure that you have the correct key from its originator; fill it into the specified field. Afterward, click on “OK” to open and modify or just review the file. If only reading is desired, but making any changes is disallowed, then simply choose “Read Only.” By doing so, no additional input of a password is required; however please note that edition functions remain inaccessible.
tips for creating a strong password?
Creating a strong and secure password is important when opening files. While there are no specific requirements for your chosen password, strive to make it both memorable and hard for someone else to guess. It’s best to write down the password in a safe place where you can reference it later; you won’t be able to recover the file if you forget the password! Additionally, take extra care to enter and confirm the password into the program correctly.
You can also create an alternate solution by making two files with one being opened and unlocked while the other is encrypted and shared with others. This provides assurance that should you not remember the shared file’s password, you will still have access to an unlocked version on your personal computer.
remove a password from a presentation
To remove a password from a presentation, the user must be aware of the associated password. To gain access to an otherwise locked presentation, users can change the password by editing it. Subsequently, this process should be repeated when saving the file. To delete passwords in both the “Password to open” and “Password to modify” fields, go to “Tools” > “General Options,” and click on the relevant options – click “OK,” then hit “Save.” After that’s done, any other user will no longer need a keycode or security feature to view or make changes to this document.
Benefits of locking a PowerPoint presentation
Prevent unwanted edits
Conducting research, formatting slides, and preparing for the presentation can be a time-consuming task. It’s important to have the option to share it with your peers or supervisors before you present it so they can review the slides and make any necessary corrections. Locking the slideshow for editing helps secure all of your hard work; only those who have the password can modify it. This feature prevents any accidental or intentional changes, giving you greater control over any revisions that need to be made.
Protect sensitive information
If your slideshow contains sensitive information, such as financial data or new policies of a company, you can use password protection to ensure its confidentiality until it’s ready for public viewing. This will keep your presentation secure and only allow authorized employees access with the password.
Preserve your work
As a professional, it’s essential to make sure that your presentations are respected and used correctly. To ensure this is the case, it may be advantageous to lock your files for editing when allowing others to use them. This can help maintain control over the branding elements in a presentation, such as logos or other visuals so that you and your organization are properly credited for any presentations shared out.
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