How to Print PowerPoint with Notes? (Detailed Guide with Tips and Tricks)

You’ve created the best PowerPoint you can imagine for your presentation, and you are ready to print it out with notes for your audience. PowerPoint makes it easy to print your slides with notes attached. In PowerPoint, open the File tab, and then select Print. Under Settings, select Print Notes with Slide. Now when you print your PowerPoint, your notes will be printed as well.

If you want to make sure that your audience can read your PowerPoint slides and your notes at the same time, you can :

select to print them in a handout format.

To do this, open the File tab in PowerPoint and select Print.

Under Settings, select Print Handouts.

You can then choose to print 1, 2, 3, 4, or 6 slides per page, as well as how you want the slides to be ordered.

PowerPoint will then print your slides and notes in a handout format that your audience can follow along with during your presentation.

Use Cases

There are two primary ways to print PowerPoint presentations with notes—with and without slide thumbnails. Most commonly, PowerPoint presentations with notes are printed as handouts for clients, customers, or training purposes.

If you’re presenting PowerPoint slides as part of a sales pitch, for example, you may want to print copies of the PowerPoint with notes for your audience so they can refer back to what you’ve said later. If you’re giving a training PowerPoint presentation, on the other hand, your audience may benefit from having PowerPoint slides with notes so they can follow along and take their own notes.

PowerPoint presentations with notes can also be distributed electronically as PDFs. This is a convenient way to share PowerPoint presentations, especially if you need to send them to people who do not have PowerPoint installed on their computers.

To create a PDF of your PowerPoint presentation with notes,

open the File tab in PowerPoint and select Export.

Under File Format, select Create PDF/XPS Document, and then click Create PDF/XPS.

In the Save As dialog box, enter a name for your PDF, and then click Save. PowerPoint will create a PDF of your PowerPoint presentation with notes that you can then email or post online .

Step-by-Step Guide

Windows

Open the presentation.
Click the File tab/menu.
Click Print.
The Print form will open. Under Settings, click the arrow next to Notes Pages.
Adjust the page orientation, color and collation to your preferences.
Click Print.

Mac

Open the presentation.
Click the File menu and click Print.
Click Show Details.
In the Layout dropdown menu, select Notes.
Adjust the page orientation, color and collation to your preferences.
Click Print.

Print Multiple Slides per Page with Notes

You can also print multiple PowerPoint slides per page, with or without notes. To do this, open the PowerPoint presentation and click File > Print. Under Settings, select the number of slides you want to print per page. PowerPoint will then print your PowerPoint slides with notes attached.

There are a few things to keep in mind when printing PowerPoint

slides with notes. First, PowerPoint will print your slides in the order that they appear in the PowerPoint presentation. If you want to change the order of your slides, you can do so by clicking the View tab and selecting Reorder Slides.

Second, PowerPoint will only print a maximum of 10 slides per page. If you have more than 10 slides in your PowerPoint presentation, you will need to print them out on multiple pages.

Finally, when printing PowerPoint slides with notes, PowerPoint will print your notes in portrait orientation. If you want your notes to be printed in landscape orientation, you can click the File tab and select Print. Under Settings, select Print Notes in Landscape Orient

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