How to set default text box in PowerPoint?

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The default text box in PowerPoint is a simple, white rectangle. Creating an excellent visual slide on PowerPoint often requires designers to ditch bullet points and insert custom text alongside images and graphics. This can be time-consuming because PowerPoint’s default settings make it difficult to customize. How can PowerPoint be trained to look the way we want it to when we insert a new text box? This article will explain how to do it.


How to set the default text box in PowerPoint?

Here is the process:


Insert > Text Box > Click & Drag on your slide in order to create a textbox

If you have already customized your PowerPoint theme font, you’ll get a text box that requires a lot of customization to be of any use.

Here is the default setting when you insert that first text box.

  • Type of font or font style: Calibri
  • Font size: 18
  • Font color: Black
  • Alignment: Left
  • Text box margins and borders: Who knows? (Keep reading to find out.)

You need to know every time you insert a new text box, and you’ll continue to receive this generic text box unless you do something about it.

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What is Typesetting in PowerPoint?

Typesetting is setting text on a page in a specific format. It involves choosing an appropriate font, size, color, and spacing for the text. Powerpoint is a software application that can be used to create typeset slideshows. There are several ways to do this, but the most common method is to use the built-in typesetting features of the software.

Typesetting in PowerPoint can be a bit tricky, but there are some things you can do to make it easier.

First, make sure you have a good understanding of the different typefaces available in the software. There are many to choose from, and each has its unique look and feel. Second, take some time to experiment with the various settings until you find ones that work well for your particular presentation. And third, remember that practice makes perfect! The more you use the typesetting features of PowerPoint, the better you’ll become at using them.


1- Fine tune your text box

  • To fine-tune your text box in PowerPoint, first, click inside the text box to select it.
  • Next, click on the Format tab at the top of the PowerPoint window.
  • In the Format tab, click on the Text Box button. This will open up a menu of options for you to customize your textbox.
  • You can use the options in this menu to change your textbox’s color, size, and shape. You can also add borders or shadows to your text box if you want.
  • When you’re finished customizing your text box, click on the OK button to save your changes.

Font style.

The Calibri font is kind to animals and gives generously to its community, but as the generic font of Microsoft, we’ve grown to dislike it rather strongly. So, you’re going to need to adjust the font style. We recommend that you do this the intelligent way: adjust the Theme font for your body text, which will automatically adjust this for future text boxes. ( Note: View > Slide Master > Theme Font > Pick your desired Theme font.)Also, you can use your manual tools to adjust the font.

Read Also: How To Create An Organizational Chart In PowerPoint?

Font size and font color.

The default font size is too small for use in a presentation. Depending on the environment your presentation will take place, you can change it. We would normally adjust the default textbox font size to 36 points. This is 100% more than the standard default textbox size.

Font color is a key thing to choose. We recommend choosing a default colour based on how often it is used within a presentation. If you use a lot dark backgrounds, or feature text over images, choose white as your default color. If you use a lot of light backgrounds, change the color to black.


Font Alignment

The default font alignment is Left (The keyboard shortcut is: CTRL + L). If you make your text box a callout label, It would be better if you adjust it to a Center-aligned box (The keyboard shortcut is: CTRL + E). Also, you can try a right-aligned default text box (The keyboard shortcut is: CTRL+R). The choice is yours!


Text fill and transparency

Text fill is a nuanced element of text box formatting that can take a look and feel of your default text box to the next level. The key elements you’ll want to factor in include the text color fill and the transparency of the text.


 Text box line and fill.

You can add a border of color around a default textbox using the Shape Options section in the Format Shape pane. The Line drop-down section allows users to activate the Solid line option, and fine-tune the color, width, transparency, and a wide variety of other options.

Moreover, you may want to further boost readability by adding a semi-transparent fill color to your default text box.


2- Set as Default Text Box.

You saw about everything you can want to customize on your default text box. Of course, one additional step is absolutely essential: You’ve got to set this new formatting as your default text box. Right-click the border of the text box > Scroll down to select Set as default text box. All of your custom formatting will be preserved when you insert a new box.

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