How To View Notes In PowerPoint While Presenting?

How To View Notes In PowerPoint While Presenting?
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Speaker notes are a set of notes that can be viewed by the presenter while giving a presentation. These notes can include information such as the main points that you want to cover, or any additional information that you want to share with your audience.

There are a few reasons why you might want to use speaker notes while presenting. First, speaker notes can help you stay on track during your presentation. They can also help you keep your audience focused on what you’re saying. Finally, speaker notes can help you avoid forgetting what you planned to say.

They are those notes that the speaker used to write down on a piece of paper to keep at hand in old presentations.

So, PowerPoint decided to make available a feature that allows you to add speaker notes directly into your presentation.  

What are speaker notes in PowerPoint?

Speaker notes in PowerPoint help presenters recall important points, such as key messages or stats, as they give a presentation. The speaker note panel lives at the bottom of your screen in Normal view, although some users may have this section hidden.

Use the speaker notes to add more nuanced information about a slide’s graphics, or instructions for how to click through an animation. It can also be handy to add links to important files or just use this space as a general note-taking section—like someone would use a scratch piece of paper.

Before you read: How To Embed A Youtube Video To A PowerPoint?


 how to open the Presenter view in PowerPoint?

how to open the Presenter view in PowerPoint?


You can use one of these methods to view the speaker’s notes while presenting:




  • Start the slide show
  • Right-click on the slide
  • Select “Show Presenter View” from the pop-up menu



  • Start the slide show
  • By moving the mouse on the left bottom of the slide, a panel will appear which gives you a few options while you are presenting
  • Click on the three-point option
  • A menu will open in which you must select the “Show Presenter View” option


know the controls in the Presenter View

where are the notes in Presenter View?

where are the notes in Presenter View?


The Notes pane is located on the right side of the presenter view. This is where you will see your speaker notes as you present your presentation. you can change your slide notes size to larger or smaller by pressing buttons at the lower left of the note pan.


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 Swap the Presenter view and Slide view monitors




This option is activated when your computer is connected to another monitor such as a TV or a projector screen.

  • Swap Presenter View and Slide Show: This option switches your monitor screen with the secondary monitor or screen.
  • Duplicate Slide Show: This option displays your screen on the second screen.


Other controls


SHOW TASKBAR: Clicking this option shows the taskbar menu of the windows.

END SLIDE SHOW: This option ends the display of your slides and takes you out of the slide show mode.

Presentation timer: In this part, a timer is counted from the beginning of your presentation. It has two options next to it, you can pause, resume, or restart the timer

Current time: This part shows the current time of your system.

Pen and laser pointer tools: This part gives you tools to highlight or show a point on the slide.

See all slides: By pressing this option, you can see all slides at once. (Audience can not see this on the second screen)

Zoom into the slide: Zooms in on the slide.

Black or unblack slide show: This option blackens the screen and removes it from black mode by pressing it again.

three dots: Displays more options.

Next Slide: In this section, you can see a preview of the next slide.


 How to turn off the Presenter View mode?

How to turn off the Presenter View mode?


To be able to exit the Presenter View mode, just click on the three-dot option at the bottom to open the menu, and then select the “Hide Presenter View” option to exit this mode.

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What are the benefits of speaker notes in PowerPoint?


You are the storyteller, and your slides are your support, forming the atmosphere and emphasizing your key points.

Standard benefits:

  • Stay on track during your presentation
  • Keep your audience focused on what you’re saying
  • Avoid forgetting what you planned to say

Emotional benefits:

  • Feel more confident while presenting
  • Make a great impression on your audience


 How to print speaker notes in PowerPoint?


To print your speaker notes in PowerPoint, follow these steps:

  • Click on the “File” tab at the top of the screen
  • Select “print”
  • Change the “Full Page Slides” to “Notes Pages”
  • Now you can print and give it to your audience or keep it for yourself



Speaker notes in PowerPoint can help presenters create uncluttered slides and present information without worrying about messy paper notes or missing out on information because of an oversight. Speaker notes provide much-needed support to cater to the needs of the modern presenter, with the added advantage of printing or providing handouts to the audience after the presentation, such as citations and links for further reading.

Speaker notes can allow you to be confident when giving presentations because you will know what topics you want to cover and the main points that you want to share about each one. So, speaker notes benefit your audience in several ways by making sure that they’re receiving all the information that they need in order to understand your message clearly. This will make it possible for them to follow your presentation more effectively and remember its key messages.


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