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How to make a timeline in powerpoint

How to make a timeline in powerpoint
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What you read in this article

Microsoft PowerPoint permits customers to create a fundamental timeline that they can without problems modify to suit their desires. This timeline may be a useful device for educators, students, and specialists who want to give information clearly and concisely.

in case you need to frequently create and update timeline slides, there are timeline templates available that may make the system quicker and less complicated. you may also use a spread of slide layout capabilities to make your timeline more extraordinary and visually appealing.

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creating a timeline in PowerPoint is a high-quality manner to visualize your data and illustrate your presentation.

What is a project timeline?

At its core, a project timeline is an overview of a project’s deliverables laid out in chronological order. It maps out what needs to be completed before a new task can commence and keeps everything ticking along nicely.

Should You Use Timelines In Your Presentations?

Many PowerPoint presentations can benefit from the use of timelines. Here are some examples:

  • If you’re a history teacher, you can present a timeline of whatever historical event you’re discussing in class.
  • If you’re a project manager, you can present a timeline of milestones, deadlines, and deliverables for your project.

Here’s how to do it:

  1. step one, open up PowerPointcreate a new slide

How to make a timeline in powerpoint

  1. Next, click on the “Insert tab” and then select “Shapes” for choosing the shape format.

How to make a timeline in powerpoint

  1. Now, choose the shape that you want to use for your timeline. For this example, we’ll choose the “Line” shape.

How to make a timeline in powerpoint

  1. Once you’ve selected the shape, click and drag it onto your PowerPoint slide.

How to make a timeline in powerpoint

  1. Now, it’s time to add your data points to the timeline. To do this, double-click on the timeline chart and then type in your data.

How to make a timeline in powerpoint

  1. Once you’ve added all of your data, you can format the timeline by changing the color, adding arrows, or even adding labels.

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  1. When you’re finished, your timeline should look something like this:


  1. That’s it! You’ve now created a timeline in PowerPoint.


Manually creating a timeline

Manually creating and managing a timeline in PowerPoint is not only time-consuming but can also get quite frustrating if you want to make custom changes or updates to the visual.

1. Open PowerPoint and insert your data into the Office Timeline wizard.

-1. Inside PowerPoint, go to the Office Timeline tab, and then click on the New icon.

This will open a gallery that provides a variety of styles and templates you can choose from for making a timeline in PowerPoint.

-2. To select your preferred presentation template or style from the gallery, double-click it and then click Use Template in the preview window to open the Data Entry Wizard. In this example, we will be using a custom PowerPoint timeline template we made earlier, which is available for download at the end of this tutorial.

-3. Now enter your milestones and set their dates, or copy & paste an existing schedule from Excel to save time. You can also make a few quick styling choices here, such as changing the color or shape of each item. Once ready, click the green Create button.

2. Instantly, you will have a new timeline slide in PowerPoint.

-1. Depending on the style or PowerPoint template you’ve selected, you will get a PowerPoint timeline that looks similar to this:

Once created, the timeline can be easily styled further or updated automatically using Office Timeline. For example, you can instantly change colors, shapes, and positions, switch the timescale from months to quarters, add tasks or swimlanes for a more complex visual, or adjust dates on the fly as your plans change.

Why create a project timeline template?

Sets clear expectations

When project expectations are unclear from day one there is room for missed opportunities. Before kicking off your project, ensure you’ve communicated project goals, objectives, and timelines to stakeholders.

Increase communication

Speaking of communication, it’s key when collaborating on a large-scale project. Frequent status updates, whether this comes in the form of project status update templates or weekly check-in meetings, ensure all stakeholders know where the project’s current status and its next steps

Easily tracks project progress

With any luck, you’ve already created a list of potential setbacks and solutions to these setbacks. The project timeline is meant to help you see these potential problem spots before they become intimidating barriers.

Improves team motivation

When people start seeing results, they want to keep seeing results. This is especially rewarding if there is a direct correlation between an individual’s efforts and the project’s larger objective.

Negative Effects of Not Following the Timeline

I’m sure you can see from the milestones above how quickly the project can go astray if the timeline isn’t followed. Any little roadblocks that come up along the way can derail the project. This could result in unnecessary direction changes, extra work, and missed deadlines which will push the entire project past the due date.

In addition, not launching your web project on time could cause your budget to be blown as well as keep you from hitting your goals. Whether it’s a whole new website or just a few newly designed pages, you want it to start producing results for you sooner rather than later. The quicker you launch the faster you can start seeing the hard work pay off in the way of better user experience and increased conversions.

There are a lot of things that can derail your web project. Having a clearly defined timeline can help reduce the chances of things going wrong. Clearly outline what needs to be done, the resources needed, and the time it will take and you will be on your way to completing your web projects on time and within budget.

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