PowerPoint presentation is a powerful Microsoft Office tool to communicate information, ideas, and visual content with others. From business proposals and project updates to educational presentations and educational presentations, understanding how to email a PowerPoint correctly is crucial to ensure all necessary files reach the intended recipients intact.
This article will guide you on how to send a PowerPoint through email that is too big. You will learn how to compress your PowerPoint too large to email, attach it to an email message, and send it to your recipient. If you had any further questions my colleague in PowerPoint presentation design services will try their best to help you to get your answers. Let’s get started!
How to Email a PowerPoint Presentation?
PDF file
To compress your presentation for email, you will need to save it as a PDF file. To do this, open your presentation and go to File > Save As. In the Save As window, select the PDF format drop-down menu and click Save.
Now that your presentation is a PDF file, you can attach it to an email message and send it to your recipient. To do this, open a new email message in your email client and click the Attach File button. Navigate to the location of your PDF presentation file and double-click it to attach it to the email message.
Finally, enter the recipient’s email address in the To field and type your email message in the body of the email. When you are finished, click the Send button to send your presentation. Congratulations, you have just emailed a PowerPoint presentation!
If you need to send a presentation to someone who does not have access to email, you can use a file-sharing service like Dropbox or Google Drive. To do this, create a new folder in your file-sharing service and upload your presentation to the folder. Then, send the link to the folder to your recipient and they can download and view your presentation.
Three simple ways to send PPT by email
Send PPT as an attachment
the simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. This way, your recipients will be able to download the PowerPoint file and view it on their own computer or device.
To send a PowerPoint presentation as an attachment:
- Open the PowerPoint presentation that you want to send.
- Click File > Save As.
- Under Save as type, select PowerPoint Presentation (*.pptx).
- Click Browse, choose a location for the presentation and click Save.
- Open your email account and compose a new message.
- Click Attach > Attach File.
- Locate and select the PowerPoint presentation that you want to attach, then click Open.
Send PPT in a zip file
If there are a lot of PPT files, or if the file size is large, you can compress all the files into a zip file before sending them by email. This can help to save time and space. To send a PowerPoint presentation in a zip file:
- Open the PowerPoint presentation that you want to send.
- Click File > Save As.
- Under Save as type, select PowerPoint Presentation (*.pptx).
- Click Browse, choose a location for the presentation and click Save.
- Open your email account and compose a new message.
- Click Attach > Attach File.
- Locate and select the PowerPoint presentation that you want to attach, then click Open.
- Right-click on the attached file and select Send to > Compressed (zipped) Folder.
Send PPT as a link
If you don’t want to attach a big file to your email, you can upload the PowerPoint presentation to a cloud storage service like Google Drive or OneDrive, and then share the link in your email. To do this:
- Open the PowerPoint presentation that you want to send.
- Click File > Save As.
- Under Save as type, select PowerPoint Presentation (*.pptx).
- Click Browse, choose a location for the presentation and click Save.
- Go to Google Drive (or OneDrive) and sign in with your account.
- Click New > File upload or Folder upload, and then select the PowerPoint presentation that you want to upload.
- Once the file is uploaded, right-click on it and select Share.
- In the sharing popup window, enter the email address of the person you want to share the presentation with and click Send.
Send PPT through PowerPoint Software
If you have PowerPoint installed on your computer, you can use it to email presentations. This is a good option if you need to send a presentation to someone who doesn’t have PowerPoint. To do this:
- Open the PowerPoint presentation that you want to send.
- Click File > Share.
- Under Email, click Send as Attachment.
How to send a PowerPoint through email that is too big?
Is PowerPoint too large to email? Here you will learn how to Email a PowerPoint that is too large and find some tips for reducing the final file sizes of your PowerPoint presentations, I’ll show off an easy solution: downloading these files as attachments instead of PowerPoint too large to email! Let’s see how to send a PowerPoint that is too big.
Here are the steps you need to take how to email a PowerPoint that is too large:
Step One: Save your PowerPoint presentation as a PDF.
Step Two: Use a file compression tool to compress the PDF file.
Best tools to compress the size of PDF files:
- Smallpdf (online tool)
- Adobe Acrobat (paid software)
- WinZip (paid software)
Step Three: Upload the compressed PDF file to a cloud storage service such as Dropbox or Google Drive.
Step Four: Send an email to the recipient with a link to the PDF file.
If you need to further reduce the file size in PowerPoint too large to email, you can also try the following:
- On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Options, and then under Compress Media, select Web (72 dpi). Click Ok, and then click Save.
- On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Change File Format, and then under Convert Files To, select a lower quality setting such as Medium Resolution or Low Resolution. Click Ok, and then click Save.
- On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Change File Format, and then under Convert Files To, select PowerPoint Show (*.ppsx). This will save the presentation as a slideshow, which will be a smaller file size. Click Ok, and then click Save.
- On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Options, and then under Picture Quality, select a lower quality setting such as Medium or Low. Click Ok, and then click Save.
- On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Options, and then under Enable DEP Compatibility, select All Pictures Are Lower Quality (96 DPI). Click Ok, and then click Save.
If your PowerPoint is too large to email, you can also try zipping the file before sending it in an email. To do this, first, save the PowerPoint file as a .pptx file. Then, locate the file in Windows Explorer and right-click on it. Choose to Send To and then select Compressed (zipped) Folder. A new zipped folder will be created that includes the PowerPoint presentation. You can then attach this zipped folder to your email.
Conclusion
Today’s digital world requires us to have in-depth knowledge of how to send a PowerPoint presentation via email, so our guide provides everything needed for the successful delivery of the presentation to its intended recipients. Even you learned how to email a PowerPoint that is too large Or how to send a PowerPoint that is too big. When a PowerPoint is too large to email, you need to compress images, save and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.
FAQ
How can I reduce the ppt file size of an email?
You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.
How do you send a PowerPoint that is too big in Gmail?
can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.
