How to Email a PowerPoint Presentation?

How to Email a PowerPoint Presentation?
Get Amazing templates for free ! 🎉😍

What you read in this article

Do you need to email a PowerPoint presentation but don’t know how? Don’t worry, we’re here to help! In this step-by-step guide, we will show you how to email a PowerPoint presentation file with ease. You will learn how to compress your presentation for email, attach it to an email message, and send it to your recipient. Let’s get started!

How to Email a PowerPoint Presentation?

PDF file

To compress your presentation for email, you will need to save it as a PDF file. To do this, open your presentation and go to File > Save As. In the Save As window, select the PDF format drop-down menu and click Save.

Now that your presentation is a PDF file, you can attach it to an email message and send it to your recipient. To do this, open a new email message in your email client and click the Attach File button. Navigate to the location of your PDF presentation file and double-click it to attach it to the email message.

you may like : How To Make A PowerPoint Presentation Online: Tips And Tricks

 

How to Email a PowerPoint Presentation?

Last step

Finally, enter the recipient’s email address in the To field and type your email message in the body of the email. When you are finished, click the Send button to send your presentation. Congratulations, you have just emailed a PowerPoint presentation!

If you need to send a presentation to someone who does not have access to email, you can use a file-sharing service like Dropbox or Google Drive. To do this, create a new folder in your file-sharing service and upload your presentation to the folder. Then, send the link to the folder to your recipient and they can download and view your presentation.

you may like : How To Add Video To Your PowerPoint Presentations

 

Three simple ways to send PPT by email

1. Send PPT as an attachment

the most simple way to email a PowerPoint presentation is to save it as a file and attach it to your email. This way, your recipients will be able to download the PowerPoint file and view it on their own computer or device.

To send a PowerPoint presentation as an attachment:

Open the PowerPoint presentation that you want to send.

Click File > Save As.

Under Save as type, select PowerPoint Presentation (*.pptx).

Click Browse, choose a location for the presentation and click Save.

Open your email account and compose a new message.

Click Attach > Attach File.

Locate and select the PowerPoint presentation that you want to attach, then click Open.

2. Send PPT in a zip file

If there are a lot of PPT  files, or if the file size is large, you can compress all the files into a zip file before sending them by email. This can help to save time and space. To send a PowerPoint presentation in a zip file:

Open the PowerPoint presentation that you want to send.

Click File > Save As.

Under Save as type, select PowerPoint Presentation (*.pptx).

Click Browse, choose a location for the presentation and click Save.

Open your email account and compose a new message.

Click Attach > Attach File.

Locate and select the PowerPoint presentation that you want to attach, then click Open.

Right-click on the attached file and select Send to > Compressed (zipped) Folder.

3. Send PPT as a link

If you don’t want to attach a big file to your email, you can upload the PowerPoint presentation to a cloud storage service like Google Drive or OneDrive, and then share the link in your email. To do this:

Open the PowerPoint presentation that you want to send.

Click File > Save As.

Under Save as type, select PowerPoint Presentation (*.pptx).

Click Browse, choose a location for the presentation and click Save.

Go to Google Drive (or OneDrive) and sign in with your account.

Click New > File upload or Folder upload, and then select the PowerPoint presentation that you want to upload.

Once the file is uploaded, right-click on it and select Share.

In the sharing popup window, enter the email address of the person you want to share the presentation with and click Send.

4. Send PPT through PowerPoint Software

If you have PowerPoint installed on your computer, you can use it to email presentations. This is a good option if you need to send a presentation to someone who doesn’t have PowerPoint. To do this:

Open the PowerPoint presentation that you want to send.

Click File > Share.

Under Email, click Send as Attachment.

How to compress PowerPoint to send in an email

To compress a PowerPoint file to send in an email, first, open the presentation in PowerPoint. On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*. (Ultram) pptx). Click Options, and then under Compress Media, select Email (96 dpi). Click Ok, and then click Save. The file will be compressed and ready to send in an email.

If you need to further reduce the file size, you can also try the following:

– On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Options, and then under Compress Media, select Web (72 dpi). Click Ok, and then click Save.

– On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Change File Format, and then under Convert Files To, select a lower quality setting such as Medium Resolution or Low Resolution. Click Ok, and then click Save.

– On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Change File Format, and then under Convert Files To, select PowerPoint Show (*.ppsx). This will save the presentation as a slides show, which will be smaller file size. Click Ok, and then click Save.

– On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Options, and then under Picture Quality, select a lower quality setting such as Medium or Low. Click Ok, and then click Save.

– On the File tab, click Save As. Under Save As Type, choose PowerPoint Presentation (*.pptx). Click Options, and then under Enable DEP Compatibility, select All Pictures Are Lower Quality (96 DPI). Click Ok, and then click Save.

You can also try zipping the file before sending it in an email. To do this, first save the PowerPoint file as a .pptx file. Then, locate the file in Windows Explorer and right-click on it. Choose to Send To and then select Compressed (zipped) Folder. A new zipped folder will be created that includes the PowerPoint presentation. You can then attach this zipped folder to your email.


presentation design services

presentation design services

With our presentation design services, we can help you create an amazing visual representation of your business. They are designed by professional strategists and designers who understand how important it is to have visuals that communicate clearly and effectively while still being aesthetically pleasing. They’re also created using the most up-to-date data so they won’t become obsolete quickly like other types of marketing material might be.

Subscribe our newsletter !
Email Address

FAQ

Related articles

Let's have a free consultation!